OVERVIEW

Welcome to MOTLogs.com, a website and platform operated by MOT Logs Ltd., a limited company registered in England and Wales under company number 16394000 whose registered office is located at 27, Old Gloucester Street, London, WC1N 3AX.

We operate the website https://motlogs.com/ (the "Site"). This Privacy & Cookies Policy explains how we use cookies and how collect, use, and protect the personal information of our users, in compliance with the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By using our Site, you consent to the practices outlined in this Privacy & Cookies Policy.
If you have any questions or concerns regarding your personal information, feel free to contact us at privacy@motlogs.com or by post at MOT Logs Ltd. 27, Old Gloucester Street, London, WC1N 3AX.

DEFINITIONS

UK GDPR: Refers to the United Kingdom General Data Protection Regulation, which governs the processing of personal data and the free movement of such data within the United Kingdom.
Privacy & Cookies Policy: This document that outlines how we collect, use, and store your personal data and how we use cookies.
Personal Data: Any information that identifies or can identify a user, either directly or indirectly.
Services: All transactions and interactions that take place on the Site.
User: Any individual using the Site.

LEGAL BASIS FOR DATA PROCESSING

In line with the terms of our Service, to provide our Service we are required to:
1. Collect commercial garage data and basic personal information from users of the Site, such as full name, email address and telephone number.
2. Continuously monitor user activities and transactions to assess any risks. In processing personal data of users of the Site, we rely on the following legal basis:
• Consent of the User;
• Fulfilment of our contractual obligations; and
• Legitimate interests.

PERSONAL DATA WE COLLECT

Type of Data	When Collected	How We Use It	Why We Need It
Name, telephone number, email address	During registration	User verification and to communicate, restore your account, and notify about updates	Necessary to register for account and to manage your account and keep you informed
Password, login credentials	During registration	To verify your account	Necessary for account security and legal compliance

COMMERCIAL DATA WE COLLECT

To provide our Service, we collect, store and process the following garage data:
MOT Test Log entries
MOT Test and tester TQI
MOT Station, AE, AEDM and AEC contact details.

PUBLIC INFORMATION POSTED BY USERS

Any personal details shared publicly by users (such as photos, usernames, and descriptions) in public areas of the Site are visible to all visitors. Once posted, this information may be accessible to anyone on the internet, and users are responsible for any information they choose to share publicly.

USER RIGHTS UNDER GDPR

As a user, you are entitled to several rights concerning your personal data, as provided by UK GDPR and the Data Protection Act 2018:

1. Right to be informed: You have the right to know how your data is collected, processed, and stored.
2. Right of access:You may request a copy of the personal data we hold about you.
3. Right of rectification: If your personal information is inaccurate or incomplete, you can request its correction.
4. Right to erasure: Also known as the “right to be forgotten,” you can ask us to delete your personal data, though certain legal obligations may require us to retain it.
5. Right to restrict processing: You may request that we limit how we use your personal data.
6. Right to object: You have the right to object to certain uses of your data, depending on the legal basis for processing.
7. Right to data portability: You can request that we transfer your personal data to another service provider in a commonly used format.
8. Rights related to automated decision-making: You can request human intervention if automated processing affects your rights.
9. Right to complain: You can file a complaint with the relevant data protection authority if you believe your data rights have been violated.

COLLECTION, STORAGE, AND USE OF PERSONAL DATA

We collect, process, and store your personal data on secure servers located in United Kingdom . By agreeing to this Privacy & Cookies Policy, you consent to our collection, processing, transfer, and storage of your personal information. We use industry- standard security measures, including encryption, firewalls, and access controls, to safeguard your data.
Only authorised personnel have access to your information, and all employees undergo training on data management and security protocols.

DATA PROTECTION

By Us:All personal data transmitted through our Site is encrypted for security. We ensure that third-party service providers processing your data on our behalf maintain appropriate security measures.
By You:You are encouraged to create a strong and unique password and keep it secure. If you suspect your password has been compromised, please update it immediately.

DATA RETENTION

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, taking into account factors such as the nature and sensitivity of the data, legal obligations, and potential risks associated with unauthorized access.

THIRD-PARTY LINKS

Our Site may contain links to third-party websites (including third-party payment processors), which operate under their own privacy policies. We are not responsible for the privacy practices of these third-party websites.

COOKIES

We use cookies to enhance user experience, analyse website performance, and provide personalised content. This section describes the different types of cookies and similar technologies used on our Site. You will also find information about how we use cookies and how you can control them.


1. What are cookies?

A “cookie” is a text file of letters and numbers that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon,” also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and may be used to transmit information collected through cookies back to a web server. We and our third-party service providers may use beacons to help us track response rates, identify when webpages are accessed or other types of interactions – such as forwarding – and for other purposes listed below.
The term “cookies” includes cookies, tags and pixels. By dropping a cookie on a website user’s internet device – for example, their computer, laptop or smartphone – the website can recognise that user’s device and store information about the user’s preferences or past actions. Cookies may also allow the website to recognise the user when the user returns to the website.

2. Our Use of Cookies Our Site uses cookies to:

• improve the performance of our Site,
• enable us to collect information about how users use our Site,
• improve users experience on our Site,
• deliver relevant online advertising to you both on our Site and elsewhere,
and/or • measure the effectiveness of our online advertising and marketing communications.

3. What is the lawful basis of our processing of Cookies? In processing personal data of users of the Site, we rely on the following legal basis:
• Consent;
• Fulfilment of our contractual obligations; and
• Legitimate interests.

4. What Cookies does our Site use? Our Site uses the following cookies, which are grouped by cookie type to help you understand why each is used:

Strictly Necessary
These cookies are necessary for the Site to function and cannot be switched off in our systems. You can set your browser to block or alert you about these cookies, but some parts of the Site will not then work. These cookies do not store any personally identifiable information.

Cookie	Purpose
Session State	To hold system identifiers

Functionality and Performance Cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Site. They help us to know which pages are the most and least popular and see how visitors move around the Site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our Site and will not be able to monitor its performance. Cookie Purpose

Cookie	Purpose
None

Third-Party Cookies
These are set by our partners and enable us to analyse the use of our Site and better understand the profiles of visitors to ensure they are finding the information of interest to them on our Site.

Cookie	Third Party Purpose
None

Please note that third parties (including, for example, advertising networks, social media and providers of external services like web traffic analysis services) may also use cookies, over which we have no direct control.
Targeting or Advertising Cookies
These cookies may be set through our Site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

5. How do you change cookie preferences or block cookies? You can at any time change or withdraw your consent on the cookie settings page on our Site. You can always change your browser settings or device settings for the use and scope of cookies. Click on the settings for your browser or device to learn more about how to change your cookie settings. If you wish to disable the strictly necessary cookies, then within your browser you can choose whether you want to accept cookies or not. Different browsers make different controls available to you. Generally, your browser will offer you the choice to accept, refuse or delete all cookies, third-party cookies or specific website cookies. Each browser’s website should contain instructions on how you can do this. For further information please refer to: https://www.aboutcookies.org/how-to-delete-cookies/ If you block these cookies on our Site, you may be unable to access certain areas of our Site and certain functions and pages will not work in the usual way.

CONTACT US

If you have any questions or concerns regarding this Privacy & Cookies Policy, please contact us: Name: Information Controller Address: 27, Old Gloucester Street, London, WC1N 3AX Email: privacy@motlogs.com

CHANGES TO THIS POLICY

We reserve the right to update this Privacy & Cookies Policy at any time. The latest version will always be available on our Site.